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Many hands make light work: hiring event staff pre event can help lighten the load!

Thursday, February 21st, 2013

Reduce stress - hire pre event staffWhoever said event management was a glamorous job obviously hasn’t worked as an events manager. The few days running up to an event are by far the most stressful time for anyone planning an event. Long hours at your desk, never ending lists of things to do as well as meeting last minute demands and requests from your clients. All this eat into your time and there never seem enough hours in the day.

For instance some large corporate conferences can host up to 800 meetings across a 2 day conference with a delegation of up to 1000 guests. On top of the logistics of arranging the conference, there are also the social events and gala dinners which take place the day before or the day of the conference. So, the days before a conference are extremely stressful for an event planner. There is always a long list of to do’s – printing the name badges, printing the guest lists, sending confirmations to attendees, preparing the dinner place cards, finalising the table plan, chasing for speaker presentations, arranging transfers for attendees, stuffing hundreds of welcome packs, couriering the boxes to the venue, completing the event running order, early arrival at the venue for set up… the list never ends.

Do yourself a favour and get some help. If you’re hiring event staff or conference hostesses for assistance at the event, consider paying a little extra for assistance the day before. At Event Protocol, our event staff can not only help on the day of the event but can also be hired to assist with set up at the venue the day before, as well as pre-event in the office a few days before the event.

Our event staff can help lighten the load and as they say, many hands make light work…

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